How to Start, Write, and Sign Off an Email in Chinese: A Useful Guide


Globally, email is the primary means of professional and personal communication; thus, learning how to write emails correctly in Mandarin is crucial. This page gives you a step-by-step manual on introducing yourself, creating your email body, and ending it in Mandarin. Greetings, body text, and closing phrases that are frequently used will all be included together with pinyin for more straightforward pronunciation and comprehension.

Starting an email

    • 亲爱的 (Qīn’ài de) – Dear: This term is a common way to start an email in a formal or semi-formal context. You would typically follow it with the recipient’s surname and title. For example, “亲爱的李博士 (Qīn’ài de Lǐ bóshì)” – Dear Dr. Li.
    • 敬启者 (Jìng qǐ zhě) – To whom it may concern: This is a more formal, almost ceremonial greeting, typically used when you don’t know the recipient personally.

Body of an Email

The body of your email depends heavily on your purpose for writing. However, some commonly used phrases can help guide your conversation.

  • 我希望你一切都好 (Wǒ xīwàng nǐ yīqiè dōu hǎo) – I hope everything is going well with you: This is a friendly opener for your email and can be used in both formal and informal contexts.
  • 关于……,我有一些问题 (Guānyú ……, wǒ yǒu yīxiē wèntí) – I have some questions about ……: A great way to introduce your concerns or queries.
  • 感谢你的回复 (Gǎnxiè nǐ de huífù) – Thank you for your reply: This phrase is excellent for continuing a conversation.

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Formal Sign-offs:

    • 顺祝商祺 (Shùn zhù shāngqí) – Wishing you all the best in your business: This is a common phrase to end a business email.
    • 敬上 (Jìng shàng) – Respectfully yours: This is a very polite and formal sign-off and can be used in a variety of contexts.

Informal Sign-offs:

    • 保重 (Bǎozhòng) – Take care: A warm and informal sign-off.
    • 再见 (Zàijiàn) – Goodbye: It is a common and informal sign-off phrase.

Finally, keep in mind that the Chinese language and culture place a high priority on respect and courtesy, particularly in formal settings. Be careful to use the appropriate formality for the circumstances. Check your email for proper grammar, correct tones, and adherence to Chinese email etiquette before sending it.

Chinese email communication may initially appear complicated, but with practice and a solid grasp of the language’s idioms, it develops into a helpful ability in our more interconnected world. Happy Chinese emailing!

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